Thank You Letter Instructions

Be businesslike and sincere as you tailor your letter to the specific situation. Never simply copy example letters that you find in resource guides.
 

1.      Send a thank you letter within 24 hours of your meeting.  Write to the person who you met and/or interviewed you.  Regular mail is preferred. The letter may be handwritten (neatly) or typed, with no errors.

2.    Email is OK, especially if it was a telephone interview.  Remember to use the same standards of grammar and correct spelling in a business email, and be sure your email includes a signature with your mailing address, phone number, etc.

3.      Thank the person and/or show your enthusiasm for their time and consideration.

4.      Try to send individual letters, if you were interviewed by more than one person. If the other people’s contact information is not known to you, mention your appreciation of them in your letter to the main interviewer.

5.      State any additional information you forgot to mention during your interview/ meeting. Or, restate your strongest skills/experience as they relate to the position or company.

6.      Restate the “next step” actions—whether you are waiting to hear from them, or will send in some requested information, etc.